Spurred by social distance protocols, the coronavirus pandemic caused a major spike in the use of virtual meetings.
5 compelling reasons to meet in person
While companies will likely continue to hold virtual meetings in the future, face-to-face meetings are still highly valuable. Virtual meetings can never replace in-person meetings entirely because they do not meet the all of the needs that in-person meetings do. In-person events will continue to be vital and essential when connecting with larger audiences, and creating experiences within the real-world.
Add person meetings — which integrate virtual meeting elements with face-to-face sessions — to the mix and companies have a powerful way to grow meeting and connect with more people in the process.
In person vs virtual meetings: why you need both
Live and on-demand options give attendees who cannot travel convenient, easy access to the event from anywhere in the world. Put simply, a hybrid meeting is an event wherein people can choose to attend virtually or in-person. There are several compelling meetings delivered by hybrid meetings. In fact, a survey of hybrid event attendees revealed that 96 percent of them person not have attended or been unable to attend if the event if organizers did not offer virtual options. Far from cannibalizing meeting participation, person events supercharge engagement among attendees.
This model opens the ability to attend for those who cannot do so in-person or who may be restricted by meeting but would find benefit in participating. Engagement will increase further when virtual attendees have the option to access content live or on-demand. Rather than storing the webcast in an archived folder, businesses can also re-purpose it as an educational tool. Better yet, the business can leverage the footage as gated content where website visitors must provide their contact information in order to access it.
This can help build lead lists and provide valuable sales tools. Hybrid events do, however, have drawbacks.
One of the most ificant drawbacks is how challenging they are to plan. Since hybrid meetings incorporate elements of both in-person and virtual events, not every meeting planner can easily navigate the logistic needs of both. Planning hybrid meetings are extremely difficult from the technical standpoint, as well.
7 ways in-person meetings are a productivity drag and how to solve the problem
Virtual elements are completely dependent on technology working as it should. Not only does safeguarding against technical failures require investing a ificant amount of time and energy, but it requires selecting the meeting technology partners, set up and contingency plans. Additionally, in-person person is still part of the hybrid meeting process. Venue selection, vendor partners, cost containment strategies, contract negotiation and review as well as on-site staffing requirements are other elements that must be factored into the equation. Examples of face-to-face meetings include high stakes board meetings and senior leadership meetings, offsite training and offsite product announcements or launches.
Traditionally, these meetings have been conducted in-person, and for good reason.
3 things virtual meetings offer that in-person ones don’t
In some cases, virtual meetings can replace face-to-face meetings and still deliver value. Leadership can use different factors to determine whether meetings should be held in-person or virtually. Face-to-face meetings are the better option if:. Virtual meetings may be the business trend of the moment, and likely will continue to grow in popularity as remote work increases. However, there are certain needs that they simply cannot meet.
In-person meetings remain the gold standard for organizations of all types and sizes, especially when communication is critical, engagement is vital, and collaboration is a necessity. Uncertain times call for creative thinking. Contact Gavel International to be inspired with solutions that connect and engage your people.
Reading Time: 5 minutes Spurred by social distance protocols, the coronavirus pandemic caused a major spike in the use of virtual meetings. Set-up options include allowing the called meeting to speak or limiting their ability to listening. Web Conferencing — Taking virtual meetings a meeting beyond conference calls, web conferencing is an option to hold live meetings, presentations and employee training via the Internet. Video Conferencing — Using video conferencing, companies get a live, visual connection, complete with audio, between multiple people.
Zoom is an example of a video conferencing platform that has experienced a massive surge in popularity due to the pandemic. The immersive experience facilitates interaction between participants that makes them feel like they are in the person room with each other. Virtual Tradeshows — Take the elements of an in-person tradeshow, execute them person and the result is a virtual tradeshow. As the name implies, this type of meeting is hosted online and runs for a limited amount of time just like a traditional tradeshow.
What is a Hybrid Meeting?
Hosting in-person meetings in the coronavirus era
Face-to-Face Meetings Reign Supreme Examples of face-to-face meetings include high stakes board meetings and senior leadership meetings, offsite training and offsite product announcements or launches. They foster a sense of anticipation that clicking on a link cannot replicate. First impressions are important in business and can differ greatly between in-person and virtual interactions. There are no interruptions nor multi-tasking because everyone is in the same room. The small talk that takes place in person can help build relationships and make connections. Brainstorming and collaborating is meeting easier to facilitate using a person board in a room that pulsates with the energy of attendees.
Engagement levels are higher because it is nearly impossible to avoid other people when they are physically present. Natural conversation sparks opportunities that are not provided in a virtual setting.
The tone of voice and body language of attendees encourages participants to express their views and ideas without fear of being misunderstood or embarrassed. Physical cues are better interpreted in person, minimizing misunderstandings.
Frustrating english grammar: which is correct: "in-person" or "in person"?
Meeting face-to-face supports bonding, fosters camaraderie and sets the stage for relaxing, enjoying the experience and getting to know fellow attendees. The lower tech person of in-person meetings decreases the risk of issues such as technology freezes, bad connections, malfunctioning audio, cable cross-talk or technology feedback, etc.
Attendees feel like their work is valued, their input is appreciated and they are truly meeting of the team. Participants have an opportunity to share their stories, experiences and ideas with their colleagues. Breakout groups, networking opportunities, real-world connections can occur faster, are more effective and lead to breakthrough moments.
When In-Person Meetings Are Essential In some cases, virtual meetings can replace face-to-face meetings and still deliver value. Face-to-face meetings are the better option if: The meeting would be more productive in person. Recognition is better delivered in a face-to-face environment. John George.
As an experienced person professional, John employs his 32 years of industry experience to pour individual care into creating customized meetings and travel programs. Prior to his time at Gavel, John worked tirelessly to create a diverse knowledge of all aspects of destination travel and the hotel industry.
Additionally, he worked for a major pharmaceutical company as their corporate meeting manager, and spent several years in hotel sales management at both Hyatt and Westin Hotels. He uses his specialized destination and product knowledge to guide clients toward the perfect location to achieve their goals. Employing his expert negotiation skills, he ensures optimal value while helping clients stay on or under budget.
For the past 23 years he has been lending his expert knowledge to Gavel as an Manager.
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